Job Highlights:

• Proven 8+ years of all rounded Administration Management and People leadership experience is a must
• Prior experience working for Finance Industry and in the PRC is advantageous
• Prior experience in creating and designing VIP reception experience for premium customers is advantageous
• Native in Mandarin and fluent in Cantonese & English speaking and writing are essential
• Strong cultural awareness with good understanding of Chinese culture
• Mature, tactful, highly ethical and friendly individual who is communicative, self-starting and strives for continuous improvement
• Interested in working for a fast growth Financial Services firm
• Candidates with exceptional experience can be considered for Senior Administration Manager
• Immediately available is highly preferred

Company Culture:

• A fast growing Financial Services firm, with strong orientation to deliver high quality financial & fund products and services to regional financial institutions and high net worth (HNW) individuals
• Talent-oriented, collaborative, performance driven and forward looking

Job Description:

Job Responsibilities:

• Lead and people manage the Administration Department including Receptionist, Tea Lady and Drivers
• Develop and maintain a high quality, neat, tidy and efficient office environment to facilitate office operations and also promote premium customer experience when conducting company visit
• Develop Standard Operating Procedures (SOP) in regards to Office Management including but not limited to Company purchases for Office Supplies (e.g. Printing material, Stationeries, Catering Services) and IT equipment,  Office Insurances, Vendor Management, Tenancy Agreement, Knowledge Management (Filing System), etc
• Responsible for designing and delivering exceptional customer visit experience especially for VIP clients
• Responsible for office renovation project and other ad-hoc duties as assigned by the Senior Management team

Key Requirements:

• Bachelor Degree in Business or related discipline
• Solid experience (8+ years of experience) in managing a full-blown Administration Department including people managing Receptionist, Tea Lady and Driver.
• Prior experience working for the Finance Industry and in the PRC is advantageous
• Prior experience in creating and designing VIP reception experience for premium customers is advantageous
• Strong cultural awareness with good understanding of Chinese culture
• Good computer literacy in Microsoft Office (e.g. Word, Excel, Powerpoint) and Chinese typing
• Flexible to work overtime, if business requires
• Native in Mandarin and fluent in Cantonese & English speaking and writing are essential
• Immediately available is highly preferred

Personality Fit:

• Mature, highly ethical and business savvy
• Customer and people-oriented, tactful and good at communicating and collaborating with people of different personalities
• Presentable, a pleasant personality and a good team player with excellent communication and problem solving skills
• Organized, calm, multi-tasking and also pay great attention to details
• Flexible and work well in a fast-paced and dynamic work environment
• Value and promote team work and collaborative working styles

Excellent opportunity and exposures:

• Opportunity to work at a fast growing Financial Services firm
• Candidates with exceptional experience can be considered for Senior Administration Manager
• Competitive remuneration package including performance bonus, comprehensive healthcare insurance package, etc.